• Administrative Assistant

    Job Locations CA-ON-Burlington
    Posted Date 2 weeks ago(1/3/2019 2:45 PM)
    Job ID
    # Positions
    Job Type
    Full Time
    Years of Experience
    Job Industry
    Accounting and Auditing Services, Research and Development, Technology Services
  • About Us

    BDO. Because relationships matter.
    There are many world-class accounting & advisory firms. Far fewer that offer a culture so rich in professional opportunity, personal fulfillment, and long-term growth. At BDO, we understand that exceptional service to our clients begins – and ends – with exceptional regard for our people. Because at its core, our business is not about numbers or spreadsheets, dollars or pence, but about people working with, for, and in service of others. In short, because relationships matter.

    Job Description (EN)

    Position Summary:


    As part of BDO's Advisory Services, the Government Incentives (GI) practice is a National practice with over 75 team members across Canada. We have an immediate opening for an experienced Administrative Assistant in our GTA Regional practice based out of our Burlington, ON office. The successful candidate will report to the GTA GI Partner. Your previous experience in an administrative role in a professional services office environment will ensure that we continue to effectively deliver exceptional service to our broad client base. To be successful in this position, the candidate must be results oriented, effective at prioritizing multiple tasks at various levels, and take initiative to continuously improve the operational efficiency of the GTA Government Incentives practice.


    Key Accountabilities and Responsibilities:


    • Direct support of Partner, Senior Managers and team working in a regional environment
    • Provide effective communication within the GTA GI team on all business matters
    • Manage the Client service delivery process including – Independence Conflict checks, updating resource work plans, WIP management, and claim tracking with CRA
    • Prepare engagement letters, formal reports, proposals, and client presentations using MS and Adobe tools
    • Manage client billing process – invoice preparation, payment and A/R matters
    • Prepare monthly operational reports and meeting minutes
    • Create and finalize internal and external communications including Marketing presentations per firm guidelines
    • Maintain client databases – CRM, PUMA, Workday, Sharepoint, S-Drive systems
    • Coordinate team work schedules, vacation & absenteeism for the team using internal systems
    • Input and review expense reports and process through BDO’s internal system (Workday)
    • Assist with new hire onboarding
    • Assist with annual budgets and other financial or KPI reporting
    • Support the team’s professional and social initiatives
    • Other administrative duties as required


    Education and Professional Skills/Knowledge:


    • 5-7 years of experience supporting executives
    • Ability to prioritize workload and the flexibility to manage multiple tasks
    • Proficient in MS Office computer programs (Word, Excel, Powerpoint, Outlook)
    • Excellent communication, interpersonal and organizational skills
    • Exceptional attention to detail
    • Willing and able to work quickly and take on more responsibilities over time
    • Proven ability to work within a confidential professional services environment
    • Ability to work in a fast-paced, deadline-driven work setting
    • Able to work independently and as part of a dynamic team of professionals
    • Previous experience working in an accounting or technology firm would be an asset
    • Flexible in work hours and taking on additional duties as assigned
    • Interested in learning new software tools and open to both internal and external training programs
    • Positive and responsive
    • Post-Secondary education


    Our Vision: One Firm engaged to make a difference through valued relationships with our people, clients and communities.





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