• Administrative Assistant

    Job Locations CA-BC-Victoria
    Posted Date 4 weeks ago(4 weeks ago)
    Job ID
    # Positions
    Job Type
    Full Time
    Years of Experience
    Job Industry
    Accounting and Auditing Services, Business and Professional Services
  • About Us

    BDO. Because relationships matter.
    There are many world-class accounting & advisory firms. Far fewer that offer a culture so rich in professional opportunity, personal fulfillment, and long-term growth. At BDO, we understand that exceptional service to our clients begins – and ends – with exceptional regard for our people. Because at its core, our business is not about numbers or spreadsheets, dollars or pence, but about people working with, for, and in service of others. In short, because relationships matter.

    Job Description (EN)

    We are currently seeking an Administrative Assistant for our Consulting group in our Victoria office. We are seeking an energetic team player who is proactive and has the ability to plan and organize work, anticipate needs, ask for clarification when required and react quickly to change. Someone with strong business judgement and communication skills to interact with a variety of people internally and externally.


    To be successful in this position, this professional will be results oriented, able to learn new computer applications and effective at prioritizing multiple tasks at various levels. This position plays an integral part of the operations within this group.


    Key Accountabilities and Responsibilities


    • Prepare administrative reports and other office correspondence
    • Manage client invoices, client and contact databases, time and expense reports, meeting and travel coordination, etc
    • Coordinate details related to internal meetings, including set-up and catering etc.
    • Organize and upkeep of client files in archiving systems
    • Reception responsibilities as needed
    • Provide effective communication with the consulting team on various business matters
    • Prepare engagement letters, formal reports, proposals, presentations using MS and Adobe suites
    • Provide quality control regarding visual presentation of formal reports, proposals, presentations and client correspondence
    • Create and finalize communications for internal and external use including Marketing presentations as per BDO guidelines
    • Assist with new hire onboarding
    • Operate various BDO internal software platforms
    • Able to work extra hours from time-to-time in order meet deadlines
    • Complete other miscellaneous clerical duties as required


    Education and Professional Skills/Knowledge


    • Post-Secondary diploma/degree
    • 1-3 years relevant work experience in a similar capacity
    • Knowledge and understanding of consulting practice considered an asset
    • Excellent written/verbal communication
    • Proficient in MS Office (Word/Excel/Outlook) and PowerPoint
    • Microsoft SharePoint experience would be an asset
    • Detail oriented, excellent organizational skills
    • Able to prioritize with the flexibility to manage workload demands and multiple tasks as required
    • Must be interested in learning new software and open to both internal and external training programs 


    Our Vision


    One Firm engaged to make a difference through valued relationships with our people, clients and communities.







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