BDO Canada is currently hiring for a Receptionist within our downtown Toronto team. Reporting to the Office Manager, the successful candidate will be responsible to greet all clients, manage the switchboard, organize catering for meetings and perform additional administrative tasks as required. This is a full time permanent job opportunity.
Key Accountabilities and Responsibilities
Receiving and routing calls and faxes, providing directory assistance and directing inquiries to proper department or individuals
Receiving and directing visitors to the appropriate department or individual
Maintaining appearance of reception area including all boardrooms, ensuring area is tidy and confidentiality is upheld related to client packages, mail etc.
Booking boardrooms for meetings as requested and coordinating catering requirements including set-up, and clean-up
Ensure the lunchroom is clean, dishes put away and beverages restocked on a daily basis
Ensure area is opened/closed appropriately, ensure night lines are activated
Scanning expense claims and invoices into PaperSave for approval
Assisting with cheque deposits on a daily basis
Managing security badges for staff and guests
Enters couriers charges to clients in PUMA
Backing up the mailroom: Managing courier requirements for delivery and pickup, including signing for couriers, completing the waybills and other necessary documentation, and printing reports for tracking purposes
Additional administrative duties may be assigned as required
Education and Professional Skills/Knowledge
Experience in a professional reception/administrative role is required
Must be able to work in the Toronto office from 8:30am to 5:00pm, Monday to Friday
Ability to multi-task in a fast-paced work environment while ensuring consistently positive client service
This role may involve bending and lifting items up to 5 lbs as required
Able to manage confidential documents
Computer experience is essential including Microsoft Outlook, Excel, and Word
Excellent interpersonal skills to ensure effective communication with clients and staff
One Firm engaged to make a difference through valued relationships with our people, clients and communities.