Intermediate Administrative Assistant

3 weeks ago(1/3/2018 12:00 AM)
Job ID
# Positions
Job Type
Full Time
Years of Experience
Job Industry
Accounting and Auditing Services

About Us

BDO. Because relationships matter.
There are many world-class accounting firms. Far fewer that offer a culture so rich in professional opportunity, personal fulfillment, and long-term growth. At BDO, we understand that exceptional service to our clients begins – and ends – with exceptional regard for our people. Because at its core, our business is not about numbers or spreadsheets, dollars or pence, but about people working with, for, and in service of others. In short, because relationships matter.

Job Description (EN)

Position Summary

Our Ottawa office is looking for an Intermediate Administrative Assistant. The candidate must be able to work within a confidential environment, be flexible and adaptable to multiple requirements of the role, and possess an ability to work independently and within a team environment.


Key Accountabilities and Responsibilities

  • Provide administrative support to Partners/Departments
  • Assembly of corporate and personal tax returns including cross-checking information from T-Slips, receipts and other attachments to the T1 schedules
  • Assistance to other admin staff as required
  • Provide a wide range of administrative support duties, including but not limited to, typing memos, letters, reports, maintaining calendars, keeping meeting minutes, coordinating travel arrangements, filing, photocopying
  • Booking boardrooms for meetings as requested and coordinating catering requirements
  • Quality control regarding visual presentation of financial statements, proof-reading, check additions, transfers and cross-referencing on financial statements
  • Reception relief duties as required
  • Maintain client information

Education and Professional Skills/Knowledge

  • Superior knowledge of office specific software such as Microsoft Office (Outlook, Word, Excel and Powerpoint
  • Excellent verbal and written communications skills in both French and English
  • Must have excellent interpersonal skills and be able to liaise with clients, staff and outside parties in a professional manner
  • Ability to learn and adapt quickly to new programs such as CCH Document, XCM, Tax Prep, Caseview etc.
  • Able to work under pressure and excellent attention to detail with an ability to prioritize multiple requirements and deadlines
  • Must be able to deal with confidential matters appropriately 
  • Must be able to work independently and as part of a team
  • Must be able to adapt to on-going changes and growth in the role and duties
  • College diploma an asset
  • 2-3 years direct administrative experience
  • Previous Public Accounting Firm experience preferred

Why Work for BDO?

  • BDO is the 5th largest accounting and advisory firm in the world
  • At BDO, we consider our people to be our most valuable asset; we offer the opportunity to grow and develop in an innovative and collaborative environment.
  • We offer an unmatched degree of flexibility to help you professionally and personally succeed
  • We provide competitive salaries, a flexible benefits package and a matching RRSP option
  • Opportunity to work with like-minded individuals to support career development
  • BDO is actively involved in our communities by supporting local charity initiatives, FCC’s “Drive Away Hunger”, Children’s Miracle Network and United Way

Our Vision
One Firm engaged to make a difference through valued relationships with our people, clients and communities.





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