Administrative Assistant

1 week ago
Job ID
# Positions
Job Type
Full Time
Years of Experience
Job Industry
Accounting and Auditing Services

About Us

BDO. Because relationships matter.
There are many world-class accounting firms. Far fewer that offer a culture so rich in professional opportunity, personal fulfillment, and long-term growth. At BDO, we understand that exceptional service to our clients begins – and ends – with exceptional regard for our people. Because at its core, our business is not about numbers or spreadsheets, dollars or pence, but about people working with, for, and in service of others. In short, because relationships matter.

Job Description (EN)

Our Charlottetown office is looking for an Administrative Assistant for a 12-13 month period to cover a maternity leave.  The candidate must be a self-motivated individual who thrives in a fast-paced environment, able to work within a confidential environment, be flexible and adaptable to multiple requirements of the role, and possess an ability to work independently and within a team environment.


Key Accountabilities and Responsibilities


  • Answering incoming calls and greet clients as they enter the office
  • Provide administrative support to Partners/Departments
  • Assistance to other admin staff as required
  • Provide a wide range of administrative support duties, including but not limited to, typing memos, letters, reports, maintaining calendars, keeping meeting minutes, coordinating travel arrangements, filing, photocopying
  • Booking boardrooms for meetings as requested and coordinating catering requirements
  • Quality control regarding visual presentation of financial statements, proof-reading, check additions, transfers and cross-referencing on financial statements
  • Manage courier requirements for delivery and pickup, including signing for couriers, completing the waybills and other necessary documentation, maintenance of log books for tracking purposes
  • Maintain client information, putting corporate and personal files together (T2, audits, reviews, NTRs)


Education and Professional Skills/Knowledge

  • Knowledge of office specific software such as Microsoft Office (Outlook, Word, Excel and PowerPoint
  • Must have excellent interpersonal skills and be able to liaise with clients, staff and outside parties in a professional manner
  • Able to work under pressure and excellent attention to detail with an ability to prioritize multiple requirements and deadlines
  • Must be able to deal with confidential matters appropriately 
  • Must be able to work independently and as part of a team
  • Excellent communication and organizational skills are essential. Must be able to adapt to on-going changes and growth in the role and duties
  • College diploma an asset
  • Minimum 1-2 years experience in a reception/professional administrative role an asset

Closing Deadline: September 30, 2017



Our Vision
One Firm engaged to make a difference through valued relationships with our people, clients and communities.






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